At CLiKAPAD we supply voting keypads for us at events, meetings and workshops. The devices have buttons 0-10 and can be used to submit votes in a large number of scenarios. In this article we will focus on the use of voting when evaluating risks.

In addition to the voting keypads, we offer a browser-based solution that enables voting via smartphones, tablets and computers.

If you already have a set of CLiKAPAD keypads, we can supply the software to work with those.

Our ppvote Matrix software was written with risk in mind. It is designed to allow workshop participants to rate a list of risks against up to 9 assessments. At the end of the voting process a heatmap is automatically generated. It is also possible to view the scatterplot for each risk that has been rated and where necessary risks can be discussed and re-voted with the heatmap being immediately updated.

Graphing, fonts and backgrounds are all user defined, so the various views can be brand compliant. Additionally, the ability to set your own preferences will allow you to create a Matrix process that feels familiar to your participants who are used to your Ballot workshops.

All voting data can be easily exported to Excel at the end of each workshop and all graphs can be exported as images for inclusion in your workshop report.

There is plenty more functionality to explore including benchmark data, postal votes, demographics, categories and a list reduction method. We’d be delighted to walk you through the product in more detail.

Please contact sales@clikapad.com for more information

Click here to watch a quick software overview video. 

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At the end of the process, participants need to have a clear idea of the likelihood and impact of identified risks and develop strategies to mitigate or manage them. Risk assessment workshops provide a structured framework for analyzing complex problems. As well as making informed decisions on how to deal with potential threats ahead of time.

If you want to learn more about risk management, this article is for you. In this article, we will discuss everything you need to know about risk assessment workshops, including their benefits, techniques and tools you need to carry out risk assessment workshops. Without any further ado, let’s jump right in!

What is a risk assessment workshop?

A risk assessment workshop refers to a structured process that brings together relevant stakeholders from various departments or teams. The aim is to identify potential risks, assess their likelihood and impact and develop feasible strategies to mitigate or manage those risks. Ultimately the main goal of risk assessment workshops is to identify the risks the different departments of organizations could face during their operations and how to mitigate them.

For the best results, it is important to involve all key stakeholders of these departments in the risk assessment process. During a risk assessment workshop, participants typically identify and evaluate different types of risks, such as operational risks, financial risks, strategic risks, legal and regulatory risks, or reputational risks, among others.

These workshops may also involve brainstorming, discussions, and using various tools and techniques to identify potential risks, prioritize them based on likelihood and impact, and develop a plan to manage or mitigate them. The outcome of any risk assessment workshop is a risk management plan that outlines strategies, controls, and procedures to minimize the negative impact of risks to ensure business continuity.

Benefits of risk assessment workshopsImproved risk awareness

Above all one of the primary reasons why risk assessment workshops are carried out is to ensure that different stakeholders are aware of the risks associated with their operations. Knowing the potential risks and how to deal with them reduces their impact on the operations of a department or the organization at large.

Proactive approach
Conducting risk assessment workshops also enable organizations to take a proactive approach to risk management by identifying and addressing risks before they can halt their operations.

Better decision-making
One of the core components of risk assessment workshops is generating a report with details of the likelihood and impact of different risks. The information in these reports provides a comprehensive understanding of the risks associated with different courses of action, therefore allowing the relevant stakeholders to make more informed decisions.

Prioritization
Generally one of the major challenges organizations face is determining what tasks or risks to prioritize at any given moment. Conducting a risk assessment workshop enables organizations to allocate resources and focus on the most critical tasks.

Stakeholder engagement
As mentioned earlier, risk assessment workshops bring together stakeholders from various departments or teams of the organization. Ultimately, this promotes collaboration and engagement across the different teams in an organization.

Continuous improvement
Most organizations do risk assessment workshops every year or after a couple of months. Having these workshops regularly ensures that risk management strategies remain relevant and effective over time. Subsequently, this leads to continuous improvement in operations in the different departments.

Techniques and tools used in risk assessment workshops

Some of the common techniques used in risk assessment workshops include the following;

Brainstorming: This is a technique that involves generating ideas or solutions from different members involved in a workshop. In a risk assessment workshop, you can use brainstorming to identify potential risks and their impact.

SWOT analysis: In risk assessment workshops, SWOT enables organizations to identify their strengths, weaknesses, opportunities, as well as threats. This technique can be used in a risk assessment workshop to identify potential risks and how they can impact an organization’s strengths and weaknesses.

Delphi method: This refers to a structured communication technique that uses a panel of experts to reach a consensus on a particular issue. In risk assessment workshops, this technique can be used to reach a consensus on the severity of potential risks.

The major tools used in risk assessment workshops include the following;
Risk matrix: A risk matrix can be used to evaluate and prioritize risks based on their likelihood and impact. In a risk assessment workshop, a risk matrix can be used to rank potential risks according to their severity. ppvote Matrix is CLiKAPAD’s in-house risk matrix tool that you can use to evaluate risks. With this tool, you can vote on each risk against a set of criteria, generate risk scores, and view the level of agreement using Scatter Graphs and average, standard deviation and diversity data.
Risk register: The risk register is a document that enables participants in a risk assessment workshop to record and track identified risks.

Final thoughts

In summary, a risk assessment workshop is an important tool for organizations to identify potential risks and develop measures to deal with them ahead of time. By bringing together a diverse group of stakeholders, without doubt these workshops enable a comprehensive analysis of risks from different perspectives and facilitate the creation of effective risk management plans.

For the best results, it is crucial to have clear objectives, a structured process, and skilled facilitators who can manage group dynamics and foster open communication. You should also use tools like CLiKAPAD’s ppvote matrix to quicken the entire risk assessment process. Overall, incorporating risk assessment workshops into your risk management approach enables organizations to proactively address potential risks and enhance their resilience in the face of uncertainty.

ppvote Matrix examples

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Risk assessment is a critical task for many businesses. It is the duty of an employer to ensure that they adequately plan for any risk that could be encountered by their workers. An audience response system (ARS) will help you develop broader and more comprehensive risk assessments, as you are able to involve staff in the creation of the assessment and ensure that all of the bases are covered. Here’s how an ARS could help you with risk assessment.

Fast, accurate data gathering

Undoubtedly one of the most important resources when creating a risk assessment are your employees. They will have a great understanding of the areas where they are most at risk. Using an ARS, you can quickly and accurately gather data from all of your workers. During a workshop or assessment meeting you can set up questions and staff can respond on the handheld clicker devices.

Take a group approach to risk assessment

An ARS can not only be used to gather data on risk – it can also provide information on potential solutions too. Getting your whole team involved ensures that you are incorporating everyone’s opinions, knowledge and concerns. This allows you to find more effective ways to mitigate risk.

Rather than having to spend a significant amount of time gathering the information from each member of staff individually, you can get all the data simultaneously. This will save you a lot of time and effort as well as providing more accurate results. The results from each vote can be instantly displayed on screen driving discussion in your workshops.

Export your results to Excel and PowerPoint

You can also sync your ARS with Excel and PowerPoint. Exporting the raw data to Excel gives you the ability to instantly update your risk register with the gathered data. The graphs and heat maps generated by the ARS system can be incorporated into PowerPoint to allow you to give highly professional and attention-grabbing presentations.

A more effective plan of action

Being able to gather all the data at the same time ultimately means your risk assessments will be more effective – they will take more worries into account and provide a broader variety of ways to deal with those risks.

Whether you hire an ARS for a one-off risk assessment workshop or you purchase a system for regular assessments, it could be a huge benefit to your business.

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However in some instances, simply creating these procedures and tutorials for employees to follow is not enough when it comes to ensuring the safety of everyone on site. There may be liabilities that you have not planned for, or employees may go about certain procedures in a way that causes a risk you may not have predicted. The only real way to find and eliminate these risks is through regular meetings and risk assessment workshops with your employees. At CLiKAPAD, we will show how an Audience Response System can be put to good use when covering risk assessment workshops.

Quick Way of Collecting Data

For both risk assessment workshops and training purposes, an Audience Response System provides a means of quickly collecting data and configuring into a usable graph almost instantly. When looking at risks, you can quickly find out what your team think about the risk in question, allowing them to help construct a risk map using CLiKAPAD handheld clicker systems.

For trainees, highlighting the potential risks is also made easier with an Audience Response System, as you can easily collect data on what they might do to help prevent accident or injury. In collecting data in useful graphs, you can pull together all the graphs to create a risk assessment report at the end of each session.

It Can Determine the Best Solution to Any Given Problem

One of the best way to determine a solution to a problem is by posing that problem as a question to a group of professionals. As experienced employees, your team should be able to work together to find out the best solution to any potential risks and answer accordingly.

Where there is some doubt, the majority answer can be put into practice in a trial run.

If the risk is subsequently reduced, you have a more secure health and safety system than before, simply by using data collected from an Audience Response System.

Additional Comments Allow Further Discussion

Risk assessment meetings are not simply ways of checking whether or not the health and safety procedures are still in date, or whether any new risks have cropped up since the last assessment. It is also a means of communication between your employees to see if there is any way you can make the procedures easier and more effective for them.

Meetings such as these also help you to assess potential risks you may not have previously considered when creating the safety procedures. Theoretical procedures will only work to an extent whereas, in practice, your employees may have figured out a better way of preparing for certain safety procedures. In order to save time and in order to provide better training examples for future employees, it is important that this useful information is brought to light and integrated into the safety manuals and procedures. This way, you streamline your health and safety processes every time you have a risk assessment meeting.

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