Introducing digital tools and interactive aspects can really kick your event up a notch. Technology not only keeps your conference ahead of the crowd, but can serve to keep your audience engaged before, during and after your event.
The secret to successfully integrating technology isn’t actually in the tools themselves, it’s in how you organise your event around them. Here are four ways to help your conference run seamlessly, no matter what technology you choose.
Start planning early
There is no such thing as too much time to familiarise yourself with the technology you plan to use at your event. Fully understanding its capabilities, integrating it into your presentations and making sure the venue is compatible all take time. For a seamless audience experience, your speech, seating arrangement and use of technology should all complement each other – failing to prepare will make the “bolted on” part painfully obvious.
Keep it simple
There are so many incredible innovations in the conference world that it can be tempting to try a little bit of everything. Don’t get over-excited though; stick to technologies that aren’t going to overwhelm your audience. Interactive tools like Audience Response Systems are accessible to most people, with their keypad design feeling familiar and intuitive.
Work it into your venue
Our modern, streamlined technology can be integrated into just about any venue, so if you’ve already booked a beautiful country house or historic building don’t let that stop you from bringing a PA system and interactive tools. As long as there is a power source at your chosen venue the CLiKAPAD system will work seamlessly, you won’t even need a Wi-Fi network, allowing you to host your event just about anywhere. The important thing is to work with your technology provider to make sure that any visible screens, speakers and cables don’t detract from your setting and that microphones, projectors and handsets are tested ahead of time.
Prepare a back-up
It goes against everything we’ve said in the blog so far, but make sure you’ve got a Plan B to carry out your presentation without technology. With plenty of time to prepare and a venue that supports different digital tools you shouldn’t have any problems, but there’s always the chance of technology deciding to let you down on the day! Even if a tech failure seems unlikely, it never hurts to have a good back up plan to save all of your hard work being wasted by a glitch.